top of page

Privacy Policy

Last updated: October 2025
1. Who We Are

We are Safe Bookkeeping Ltd, trading as SafeBooks, a bookkeeping, payroll, accountancy, and data analysis service for small businesses and sole traders.

 

Email: hello@safebooks.ie

Website: www.safebooks.ie

 

We act as the data controller for personal data we collect through our website and during the course of providing our services.

2. The Information We Collect

We collect and process personal data in order to respond to enquiries, deliver our services, and manage client relationships. This may include:

 

  • Contact information (name, email address, phone number, business name)

  • Financial or business data necessary for bookkeeping, payroll, or accountancy services

  • Website usage data (through cookies and Wix analytics)

  • Any information you provide when you contact us through our website or by email

 

We do not collect sensitive personal information unless it is necessary and you have explicitly consented.

3. How We Collect Your Information

We collect information in the following ways:

 

  • When you fill out our contact form or email us directly

  • When you become a client and provide details for service delivery

  • Automatically, through cookies and analytics tools when you visit our website

 

Our website is hosted on Wix.com, which provides us with the online platform that allows us to present our services. Your data may be stored through Wix’s data storage and databases. Wix stores your data on secure servers behind a firewall.

4. How We Use Your Information

We use your personal data to:

 

  • Respond to your enquiries

  • Provide and manage our services to you

  • Process payroll and accounting data as agreed

  • Maintain internal records and client communications

  • Comply with legal or regulatory obligationsImprove our website and services

 

We will never sell or rent your personal information to anyone.

5. Cookies and Website Analytics

Our website uses cookies to improve your browsing experience and help us understand how visitors use our site.

 

We use:

 

  • Essential cookies for site functionality

  • Wix Analytics to gather general usage information (such as page visits and time spent on the site)

 

You can manage your cookie preferences through the cookie banner on our website or via your browser settings.

6. Legal Process For Processing

We process your personal data under the following lawful bases:

 

  • Performance of a contract (to deliver our services)

  • Legitimate interests (to manage our business and communicate with clients)

  • Legal obligation (for record-keeping and compliance)

  • Consent (for website contact forms or marketing, if applicable)

7. Data Retention

We keep personal data only as long as necessary:

 

  • For clients: during the business relationship and for up to seven years afterwards (to meet financial and tax obligations)

  • For enquiries: for up to 12 months, unless you become a client or request deletion sooner

 

After this period, data is securely deleted or anonymised.

8. Sharing Your Information

We may share your information with:

 

  • Professional service providers (such as accountants, auditors, or IT providers)

  • Regulators or legal authorities, when required by law

  • Wix.com, which hosts and manages our website infrastructure

 

All third-party providers are required to handle your data securely and in compliance with GDPR.

9. Your Data Protection Rights

You have the right to:

 

  • Access your personal data

  • Request correction or deletion

  • Object to or restrict processing

  • Request a copy of your data (data portability)

  • Withdraw consent (where applicable)

 

To exercise your rights, please email hello@safebooks.ie.

 

If you are not satisfied with our response, you can contact the Data Protection Commission (DPC) at www.dataprotection.ie

10. Security

We take reasonable technical and organisational measures to protect your data from loss, misuse, or unauthorised access. Any electronic data is password-protected and securely stored.

11. Updates To This Policy

We may update this Privacy Policy from time to time. Any updates will be posted on this page with a new “Last updated” date.

​

If you have any questions about this Privacy Policy or how we handle your data, please contact us at hello@safebooks.ie

SafeBooks Privacy Policy: At SafeBooks, we respect your privacy and are committed to keeping your information secure.
We collect only the details we need to provide our bookkeeping, payroll, accountancy, and data analysis services and we never share or sell your information. Our website uses cookies and Wix analytics to help us improve your experience.
You’re always in control of your data, and you can contact us anytime at hello@safebooks.ie to learn more. Read our full Privacy Policy for all the details
bottom of page